Frequently Asked Questions

Here you can find answers to the most common doubts participants have about International Youth Friendship Camp #5 by AYFN (IYCAMP #5). If you cannot find your question on our list, please write to camp.ayfn@gmail.com or use the contact form in the footer of our website.

What is the IYCAMP #5?
IYCAMP #5 is a platform camp to unite and meet up young generation to have meaningful experiences by doing some valuable activities. This camp focuses on international friendship, social awareness and cultural exchange.

Come to IYFCAMP #5 to:
  1. Learn new skills through our activities (discussion, adventure, cultural  exchange, etc)
  2. Learn to be a team player, gain in self-confidence and in travelling experience
  3. Live in new environment and new culture
  4. Meet new people and make friends
  5. Have fun in a relaxed and secure environment
  6. Visit Bali, the  paradise island of Indonesia
  7. Learn new language and culture

Activities of the program: 
  1. Lecture and Discussion
  2. Project activities
  3. Language exchange
  4. Cultural trip
  5. Leadership activities
  6. Presentation

Goal of the Program
  1. To promote inter-cultural understanding, equality of opportunity, tolerance and peace.
  2. To provide challenging inter-cultural learning experiences. 
  3. To promote international friendship and education.
  4. To prepare young generation in facing Globalization.

How long is IYCAMP #5? What are the dates?
This program will run for 6 days (including two days for travelling to and from Bali: an arrival day and a departure day). The program will be held on 21 - 26 August 2017.

Where will the IYCAMP #5 take place?
The program will take place several places:
  1. Crystal Kuta Hotel
  2. Farm sites
  3. Local school
  4. Cultural sites (Uluwatu temple, Garuda Whisnu Kencana, Tanah Lot)

How can I join the  IYCAMP #5?
Are you interested to join the program? Apply now!!!

Requirements:
  1. Youth or students
  2. Must be 15 – 30 years old
  3. Good health (physically and mentally
  4. Good communication skill and knowledge
  5. Able to work independently as well as work in team
  6. Able to pay the program fee
  7. Able to commit to a full time program

Application procedure 
  1. Register online at www.iyfcamp.com
  2. The committee will review your application and contact you if you are accepted or not.
  3. Deadline is 30 July 2017 at 11.00 p.m. (GMT +7)
  4. Limited for 50 youth only.


Program fee
Both AYFN and local organizer don’t provide any scholarship. To take part at IYFCAMP 2016 by AYFN, participants are required to pay

Type
Amount
International participants
Early bird registration
1 - 30 May 2017
USD 350
Normal
1 June - 31 July 2017
USD 400
Indonesian
Early bird registration


1 - 30 May 2017
Rp 4.000.000,-
Normal
1 June 30 - July 2017
Rp 4.500.000,-


What do fees pay for?

Program fee

What’s included?
Hotel 6D/5N (twin/triple share), Airport pick up and transfer (Bali Airport), Meal
during program based on schedule (5x BF, 4 L), activities indicated on schedule,
Cultural visit, Welcoming and farewell Dinner, Certificates, AYFN souvenir, and
support.

What’s excluded?
Passport fee, FLIGHT TICKET to and from Bali from your home country, Visa fee
personal insurance, personal expenses, airport transfer, meal excluded in schedule,
minibar in hotel, laundry, telephone.


Is that program fee also covering the transportation from/to Bali, Indonesia?

No. Your transportation fee to/from Bali is your own responsibility.

How do you select applicants to participate in the IYCAMP #5?
The criteria of participants are seen from:
  1. Motivation to join the program
  2. Language ability and skill seen from the application submitted by applicants.
  3. The quality of essay in the application form
  4. Talent and endurance

How old do I need to participate in the IYCAMP #5?
We accept applicants in range age of 15 – 30 years old.

What should I bring with me to the IYCAMP #5?
Of course, we want you to come with enthusiasm, motivation and a smile on your face. More information about what to bring will be included in the info-pack which will be issued to confirmed participants only. We recommend that you bring: some food and souvenir from your country (to share with other participants during the intercultural night), games, musical instruments, or any other thing you would like to share with the other participants of the program.  

What should I do after being accepted?
First and foremost, stay in touch with us! We will definitely be sending out additional information and updates. Other than that, after making the first payment and being accepted on the program, you can start making your travel arrangements. Remember that the first day of the program is arrival day and the last day of the program is departure day. You can arrive in Bali a few days earlier, but we are not able to provide you with accommodation for dates other than those of the program dates.

Why do you charge a participation fee for the IYCAMP #5?
Participation fee is required from all the participants to cover the costs of the program. Please note that the ASEAN Youth Friendship Network is a non-profit organization, and essentially all our funds go back into developing and improving the program.

When and how do I need to pay for the program?
The first payment (Rp 1.500.000,- / 200 USD) needs to be made to ASEAN Youth Friendship Network within 10 days of receiving our confirmation e-mail (after you submit your application, we will review it and get back to you immediately) by bank transfer/paypal/western union. The second payment can be made on the 20 days before the program started. You can also pay the whole fee at once, by bank transfer.

Are food and accommodation provided?
We will provide food (breakfast, lunch, snacks based on the schedule - 5x BF, 4 L, 2 D) and accommodation (twin/triple sharing). Participants will be accommodated in the Hotel during the IYCAMP #5. If you would like some extra food items (for example, you don’t like the food provided by us), you will need to buy them yourself.


Are there any language requirements?
There are no special requirements. During the IYCAMP #5, we will be mostly communicating in English. During the program you will be able to improve the level of your English while communicating with other participants. You will be also able to learn others languages from others participants who come from different countries.

Do I need to participate in all activities in the program?
You do need to participate in all the activities of the program as it makes crucial part of the IYCAMP #5. To get certificates of the program, you need to take part at all activities (except: you will get sick).

What about the transport in Bali?
During the program, organizer will provide local transportation. But, if you will go to somewhere else when the leisure time, you have to pay by yourself.

Do I need Visa to enter Indonesia?
The government of Indonesia gives free Visa for almost 169 countries (For example, ASEAN citizen, Japan, China, Australia, USA, Korea, etc). Please check Indonesian Embassy in your country. You have to obtain Visa before travelling to Indonesia and process by yourself in the embassy of Indonesia in your country.

Who can participate in this program?
IYCAMP 2016 invites participants from around the world to partake at this invaluable and memorable youth camp. This program opens for youth (15 – 30 years old).

What if the program is cancelled? Will I get a refund?
Program Cancellation by organizer
1.   ASEAN Youth Friendship Network (AYFN) reserves the right to cancel a program due to low enrollment or other circumstances which would make the program non-viable.
2.   If AYFN cancels a program, registrants will be offered a full refund.
3.  Should circumstances arise that result in the postponement of a program, AYFN has the right to either issue a full refund or transfer registration to the same program at the new, future date.

Registration Cancellation by Participant
1.      The following penalties shall apply, if otherwise specified. 
   If you cancel more than 30 days before scheduled program departure in Indonesia, the cancellation charge will be 20% of the listed program fare.
     If you cancel 15-29 days before scheduled program departure in Indonesia, the cancellation charge will be 50% of the listed program fare.
If you cancel 8-14 days before scheduled program departure in Indonesia, the cancellation charge will be 70% of the listed program fare.
If you cancel 1-7 days before scheduled tour departure in Indonesia, the cancellation charge will be 100% of the listed program fare.
2.      No show will be considered as a cancellation on program departure date
3.      Cancellations received after the stated deadline will not be eligible for a refund.
4.      Refunds will not be available for registrants who choose not to attend a program.
5.   Cancellations will be accepted in writing only and must be received by the stated cancellation deadline.
6.      All refund requests must be made by the attendee.
7.      Refund requests must include the name of the attendee and/or transaction number.
8.   These above policies apply to all AYFN program unless otherwise noted in the corresponding program materials. Please read all individual program information thoroughly.

Program cancelation caused by Force Majeure

AYFN has no obligation to indemnify or return any amount of money to their participants on: When the program is canceled, due to force majeure. For purposes of this Agreement, Force Majeure shall mean a cause or program that is not reasonably foreseeable or otherwise caused by or under the control of the Party claiming Force Majeure, including acts of God, fires, floods, explosions, riots, wars, hurricane, sabotage terrorism, vandalism, accident, restraint of government, governmental acts, injunctions, labor strikes, etc.
How much money should I bring with me to Bali?
The program has been designed so that you do not need any much additional expenses while in Bali, as the accommodation, food, classes and workshops, as well as tour will be included (Full board option). HOWEVER, if you want to buy some souvenir, luxury items, enjoy the Bali night-life or participate in extra trips: you will need to supply that money by yourself (Rp 500.000 – Rp 1.000.000)




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